Dynamic, Timely & Engaging
Digital Signage for Employee Communication

What is digital signage for employee communication?

Digital signage for employee communication is the use of screens in workplaces, such as breakrooms, lobbies, production floors, and warehouses, to share company news, safety messages, performance data, recognition, and alerts with employees. Content is managed from a central cloud platform, so communications teams can update one screen or every location at once without visiting each site.

What are the benefits of digital signage for employee communication?

The main benefits are reach, speed, and consistency. Screens reach employees who do not sit at a computer or check a company inbox, updates go live across every site in minutes, and every location sees the same approved message. Digital signage also cuts repeat questions to HR and supervisors, because reminders and deadlines stay visible where employees work.

Where should employee communication screens be placed?

Place employee communication screens where people pause or pass several times a day: breakrooms, cafeterias, time clocks, entrances, elevator banks, and areas near production lines or shipping docks. Avoid spots where viewers have only a second to look, such as busy corridors. Mount screens at eye level and size them so text is readable from where employees usually stand.

How does digital signage improve employee engagement?

Digital signage improves employee engagement by making people and their work visible. Recognition, work anniversaries, team results, and progress toward goals on shared screens show employees that their contribution is noticed. Engagement grows when content is local and current, such as a site's own safety record or a shift's output, rather than generic messages that rarely change.

Can workplace digital signage show emergency alerts?

Yes. Workplace digital signage can replace scheduled content with emergency alerts, such as severe weather warnings, evacuation instructions, lockdowns, or system outages, on every screen or only at affected locations. Prepare pre-approved alert templates so a message can go live in seconds, and keep the alert on screen until a safety or communications lead clears it.

What do you need to set up digital signage for employee communication?

You need four things: displays, a media player for any screen without a built-in player, a cloud content management system to create and schedule content, and a network connection at each screen. Many teams also connect data sources such as Microsoft Power BI or SharePoint so dashboards and company news update on screens automatically.

How is employee digital signage different from an intranet?

An intranet is a destination employees must choose to visit, so it suits policies, documents, and detail people need to look up. Employee digital signage puts short, timely messages in front of employees where they already are. Most organizations use both, with screens pointing employees to the intranet through QR codes for the full story.

Does L Squared offer digital signage for employee communication?

Yes. L Squared provides a cloud-based digital signage platform that internal communications, HR, and operations teams use to manage employee screens across offices, plants, and warehouses from one place. It connects to Microsoft Power BI, Teams, SharePoint, Microsoft 365, and Google Workspace, and schedules content by location. The Professional plan is $15 per screen per month.